1. These terms

These terms are between [Klavius Entity] ("Klavius", "we"), a company established in Luxembourg, and the firm accessing the platform ("you", "the firm"). By using the platform you agree to them. If a signed order form or master services agreement is in place, it prevails over these terms to the extent of any conflict.

2. The platform

Klavius is an AI-assisted compliance platform for regulated fund managers — regulatory watch, compliance risk assessment and monitoring, delegate oversight, DORA and governance reporting. We may improve and change features over time; we will not materially reduce the core service you subscribed to without notice.

3. Accounts & access

Klavius operates in a restricted-access model: accounts are provisioned for named firms, with no open self-service signup. You are responsible for keeping credentials secure, for the acts of your authorised users, and for ensuring each user has the authority to do what they do in the platform. Access is role-based (administrator, officer, viewer) and enforced on the server.

4. Acceptable use

You agree not to misuse the platform — no attempting to breach security or tenant isolation, no reverse engineering, no uploading unlawful content or malware, and no use that infringes others' rights or violates applicable law. Access is for your firm's own compliance operations, not for resale or building a competing service.

5. Your data, and our role

Your compliance content remains yours. As between us, you own the documents, register data and records you put into the platform. We process that content as your processor, on your instructions, to provide the service — governed by our data processing terms and described in our Privacy notice. Content sent for AI analysis is not used to train AI models.

6. AI output — Klavius proposes, your officer decides

Klavius uses AI to read and draft compliance content. Its output is a proposal for a qualified officer to review, edit and sign off — not legal, regulatory or investment advice, and not a substitute for the professional judgement your regulatory obligations require. Responsibility for what is filed, approved or relied upon rests with your firm and its officers. The platform records who signed off what, to support that accountability.

7. Availability & support

We aim to keep the platform available and performant and will give reasonable notice of planned maintenance where practicable. Specific availability and support commitments, if any, are set out in your order form. [Confirm SLA terms with counsel.]

8. Fees

Fees, billing terms and the modules included are set out in your order form. [Confirm payment, renewal and price-change terms with counsel.]

9. Warranties & disclaimers

We provide the platform with reasonable skill and care. To the extent permitted by law, and except as expressly stated, the platform is provided "as is" — we do not warrant that AI output is error-free or fit for a particular regulatory purpose, which is why officer review and sign-off are built in. [Full warranty language to be set by counsel.]

10. Liability

[Liability caps and exclusions to be set by counsel in the order form / master agreement.] Nothing in these terms excludes liability that cannot lawfully be excluded.

11. Term, termination & data return

These terms apply while you use the platform. On termination, we will make your data available for export for a reasonable period and then delete it in line with our retention schedule and your instructions — noting that certain audit records are append-only by design (our retention record explains how that reconciles with deletion). [Confirm export window with counsel.]

12. Confidentiality

Each party will protect the other's confidential information and use it only to perform under these terms. Your compliance content is your confidential information.

13. Changes to these terms

We may update these terms as the service evolves; we will change the date below and, for material changes, notify account administrators. Continued use after a change means you accept it.

14. Governing law & contact

These terms are governed by the laws of [Luxembourg], and the courts of [Luxembourg] have jurisdiction, without prejudice to any mandatory consumer or data-protection rights. Questions: info@klavius.ai.